Toll-Free: 1800-180-0026 (SRO Ludhiana), 1800-112-526 (Head Quarters) | Email: sro-ludhiana@esic.in

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 * LAST DATE OF DEPOSITING CONTRIBUTION IS NOW 15TH OF EVERY MONTH W.E.F 1ST JULY 2017" * MONTHLY WAGE CEILING FOR ESI COVERAGE IS  RS.21,000/- W.E.F 01-01-2017 *    MATERNITY BENEFIT IS INCREASED TO 26 WEEKS NOW *

Information For Employees

Information For Employers

Duties

Obligations of the Employers under the ESI Act and Rules and Regulations made thereunder are summarised as under:

  • Get your factory/establishment registered within 15 days after the Act becomes applicable. Apply online to the Regional Office/Sub-Regional Office(RO/SRO) of the ESIC for this Purpose. Obtain Employer’s Code Number for use in all ESIC Forms/documents and also for correspondance with various offices of the ESIC.
    • Employers are advised to apply for coverage only through the ESIC web portal- www.esic.in.
    • In case of Labour/Manpower supplying agencies, challan of advance contribution should be generated by the employers through the ESIC web portal.
    • Pending receipt of Permanent biometric identity cards/Pehchan card you may download ‘temporary Identity certificate’ for the covered employee (s) enabling them to avail cash/medical benefits.
  • Pay ESI contributions (Employers’ share @ 4.75% of the wages and the employees’ share @ 1.75% of the wages) within 21 days of the month following, in which the wages fall due.
  • The employee Insurance Number, once given, is valid for the lifetime of an employee. He need not register himself again if he changes location or employment. The Insurance Number is a unique number, valid throughout the country.
  • Employer must ensure that the employee does not have any previous insurance number before registering him as a new Insured Person. This is for the benefit of the employee.
  • In case the employee has already contributed in a particular Insurance Number, the same number should becontinued.
  • Use of same Insurance Number will help to safeguard the medical history of the Insured Person of reference and referral.
  • The employers themselves have been authorized to upload personal particulars of employees, inculding family members of such employees. Hence, change of name cannot be executed.
  • Deletion of contribution once uploaded and challan once generated are not allowed.
  • Transfer of contibution can be done to the Insurance Number which has a Pehchan Card enrollment. Such transfers would be done only if both IP names are same and mapped to the same employer.
  • Please ensure that all employees have completed biometric enrollment for issue of Pehchan Card.
  • Employers should upload/update their particulars viz e-mail ID, Mobile Number & PIN Code of the area to the ESIC web portal ‘www.esic.in’.
  • Maintain an ‘Accident Book’ as prescribed under the Factory Act/ESI Act.
    • Submit an “Accident Report” to the Branch Office/ESI Dispensary concerned immediately in respect of accidents that could result in death or disablement and within 24 hours of its occurrence otherwise. Minor accidents which do not cause absence from work need not be reported.
    • Grant leave to insured employees on the basis of sickness certificates issued by any authorised ESI doctor.
    • Maintain the important records/registers properly for purpose of inspection: Click here to know the records/registers to be kept for inspection.
    • Furnish any requisite information promptly as and when asked for by the Regional Office/Branch Office/any other office of the Corporation/Scheme.
    • Facilitate proper inspection of factory/establishment by any authorised officer of the Corporation and produce before him all relevant records on demand.
    • Intimate the date of closure or shifting (temporary or permanent) of the factory/establishment to the Regional Office/Branch Office within seven days of its closure or shifting.
    • Promptly report any change in the business activity, ownership of the concern or its management.
    • Ascertain the liability towards ESI dues, while taking over the ownership of any factory/establishment by purchase, gift, lease or licence or in any other manner whatsoever as new owner is liable to discharge the past liabilities if any.
  • Maintain proper sanitation for a hygienic and healthy environment within the workplace and in residential quarters if allotted to the insured persons.

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